Noonan Real Estate Agency
READ THE ENTIRE JOB POST.
Noonan Real Estate Agency is seeking a highly organized, detail-driven, and commercially minded Admin Assistant , preferably with Property Management experience, who can support the administrative, operational, and client service needs of a fast-paced, multi-division real estate company.
At times, you will work directly with the Operations Manager. You must understand not just admin tasks, but how strong administrative systems support business outcomes, team efficiency, and client satisfaction.
Show that you are that person by:
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Reading this ad in its entirety carefully;
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Making an application exactly according to the instructions in this ad;
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Including a job-specific Motivationsschreiben and an up-to-date Resume;
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Researching Noonan Real Estate Agents and our business areas before attending an interview;
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Giving a detailed description of your previous administrative roles, tasks performed, systems handled, and who you reported to;
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Providing proof that you have worked in a senior, fast-paced, or highly accountable administrative role;
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Explaining in your Cover Letter why you believe you understand the commercial importance of strong administration in real estate operations;
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Providing information about related skills such as:
Customer service, Property Management admin, CRM management, compliance handling, documentation processing, calendar and email management, workflow coordination, maintenance scheduling, and office operations.
Key Responsibilities Include:
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Providing high-level administrative support depending on your department assignment.
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Assisting the Property Management team with documentation, compliance, leasing, and inspections
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Preparing reports, contracts, files, and operational documents
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Maintaining and improving administrative systems and workflows
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Handling data entry, CRM updates, and digital filing
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Supporting tenant and landlord communication when required
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Coordinating schedules, meetings, follow-ups, and inbox organization
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Ensuring deadlines are met and tasks are completed accurately
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Providing operational support to ensure smooth day-to-day efficiency
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Demonstrating excellent written English through a clear, well-structured Cover Letter
